September 12,13 and 14, 2008

Welcome to the Brooke County Fair 2008.  The fair will be Friday, September 12, 2008, 4:00 p.m. until 10:00 p.m., Saturday, September 13, 2008 10:00 a.m. until 10:00 p.m. and Sunday, September 14, 2008, 10:00 a.m. until 6:00 p.m.  We have learned a lot from the past years and hope things will be better this year.  Participants paying now will receive a 10% discount if we receive payment before January 1, 2008 and a 5% discount before April 1, 2008 if payment is received between April and August 1, 2008.   All payments must be received by August 1, 2008.

Vendors will be permitted to set up their designated site from noon until 8:00 p.m. on Thursday, September 11, 2008 and on Friday, September 12, 2008 before 12:00 noon.  No vendor will be permitted to remove their materials until the fair closes at 6:00 p.m. on Sunday, September 14, 2008 without the approval of the fair board.  The fair board will designate all space locations.  Please return this contract will full payment before August 1, 2008.  Vendor materials including but not limited to tents, trailers, tables, chairs, grills, extension cords, water supply hoses, decorations and other materials to be used by the vendor within the designated space shall be the responsibility of the vendor.  The fair board will not provide any materials other than water and electricity.  Sorry, we cannot provide tents or canopies but they are welcomed.

Vendors must list items they will be selling, distributing, advertising or promoting.  Example:  sausage, fries, lemonade, novelty items, promotion material, etc.  We understand novelty items may be extensive to list so list these items as reasonably as specific as possible.  Merchandise, food or other materials being sold, promoted, displayed, given away or marketed shall be conducted within the designated space rented by the vendor for the entire three days.  Sales, promotions, marketing, advertising or any other kind of solicitations conducted by anyone is strictly prohibited, unless granted permission by the fair committee, Brooke County Park and Recreation Commission or Brooke Hills Park Management.  Any vendor violating this restriction may, at the discretion of the fair board, be denied further participation at the fair with no refund or vendor fees.  Vendors must stay in their allotted place when selling anything.

Vendors shall list all electrical appliances and equipment they will be using.  Example: grills, roasters, refrigeration appliances, fans, blenders, radios and etc.  If any vendor is using more electrical appliances then they have listed in the application they must remove those items from the fair grounds or risk being denied further participation with no refund.

Any materials the fair board deems obscene, dangerous, unlawful or otherwise inappropriate for a family friendly environment is strictly prohibited from sales, promotion and display or advertised in anyway.

The Brooke County Health Department may inspect each vendor site that will be selling food to verify proper certification.  The fair board will not be responsible for any actions the health department may deem necessary and will not redeem vendor fees if a vendor is not permitted to conduct food sales.  Any questions regarding food-handling issues contact the Brooke County Health Department at 304.737.3665.

Vendors will have a designated parking area and given permits so they may conveniently leave the fair area to restock their merchandise as needed.  A temporary access road will be available to vendors so they may deliver merchandise close to the midway.  The access road is temporary; any unauthorized extended parking in that area may result in vehicles being towed at the owner's expense.  The Fair Board, Brooke Hills Park Management, The Brooke County Parks and Recreation Commission and the Brooke County Planning Commission will not be responsible for any types of vehicle incidents involving anyone traveling within and without the fairs grounds and Brooke Hills Park Property.

All merchandise belonging to anyone will be the sole responsibility of the owner.  The Fair Board, Brooke Hills Park Management, Brooke County Parks & Recreation Commission and the Brooke County Planning Commission will not be responsible for missing or damaged property.  Security will be provided by the fair board to patrol the fair grounds but will not be there to individually provide security or any specific spaces, merchandise, equipment or any other property not belonging to or in the care of the Fair Board or Brooke Hills Park.

Each vendor will be responsible for keeping their area free of trash and debris within and immediately around their individual spaces and when each vendor removes their equipment, merchandise and materials from their space at the conclusion of the fair on Sunday September 14, 2008  at 6:00 p.m.  Vendors will be limited to receive two Vendor Passes and two car passes for the three days.

Anyone operating any motorized vehicles such as a golf cart, motorcycle, four wheeler, scooter, skateboard, roller skates, bicycles or any other motorized or human powered recreation vehicles shall NOT be permitted on the fair grounds to insure everyone's safety.  Only vehicles authorized by the fair committee or prescribed motorized carts necessary for individuals with a disability shall be permitted to operate on the fair grounds.

The Brooke County Fair Board, Brooke County Parks and Recreation Commission, Brooke Hills Park Management and The Brooke County Planning Commission wants all fair participants, volunteers, vendors, entertainers and guests to have a safe and fun weekend.  We want everyone to be safe and look forward to returning to future fairs for a fun family friendly community oriented event.  We want to accommodate the vendors if we can let us know how we may work with you to make our fair profitable and enjoyable for all vendors.  Copies can be made of this material if you know of others interested in the fair.

The Brooke County Fair Board reserves the right to manage the Brooke County Fair at it's discretion with cooperation of the Brooke County Parks and Recreation Commission, Brooke Hills Park Management and the Brooke County Planning Commission.

NO PETS ALLOWED
N O WEAPONS
NO ALCOHOL

INITIAL AND DATE _____________________________________________

Vendor Application

304.737.1236 or 304.737.3666
telson@access.mountain.net